How To Bonds Your Employee

This is the Bonding Company’s worst nightmare. In this 160th article of our surety series, we will cover the situations in which no Performance or Payment Bond is needed! Some of the projects are big and federal, some are private, ALL are unbonded. Here we go!

As a point of reference, you may expect that federal, state and municipal contracts demand a Performance and Payment (P&P) Bond equal to the contract amount. Normally they do. General Contractors working for a private owner, such as the construction of an office building or apartment project, may face the same requirement. This can apply to subcontractors, too.

Federal Projects

This area includes all branches of the federal government. Examples: Army Corps of Engineers, General Services Administration, Dept. of Energy, etc. Their contracts are administered following the rules of the Federal Acquisition Regulations (FAR).

The FAR says that no P&P bond is required on contracts under $150,000.

For contracts $150,000 and higher that require security, there are times when the bond requirement may be reduced below 100% or waived entirely. These include:

  • Overseas Contracts
  • Emergency Acquisitions
  • Sole-Source Projects

If the bond requirement is mandatory, the FAR lists acceptable alternatives:

  • US Government (investment) Bonds
  • Certified Check
  • Bank Draft
  • Money Order
  • Currency
  • Irrevocable Letter of Credit

Here’s another option: For contracts performed in a foreign country, the government can accept a bond from a non-T-Listed surety. (Circular 570)State and Municipal Contracts

The bonding requirements may vary by state, but generally their flavor is similar to federal.

Private Contracts

Anything goes. On private contracts, the owner has complete discretion to set the bonding requirements – including no bond needed. Keep in mind, the cost of the bond is added to the contract, so the owner can save some money by not requiring a bond. They may take other precautions to protect themselves. Some examples:

  • Require a retainage. These are funds that are held back from the contractor and only released when the project is fully accepted
  • Lien releases may be required each month to prove suppliers and subcontractors are being paid appropriately
  • Funds Control / Tripartite Agreement – a paymaster is employed to handle the contract funds
  • Joint checks are issued to the contractor and payees below them – to assure the funds reach the intended parties
  • Physical site inspections to verify progress

The NightmareIn these articles we talk a lot about how contractors can obtain surety bonds and manage them. But it is interesting to note: A construction company could go forever, performing state and federal projects – and NEVER get a bond. It’s true!

If everyone did this, it would be the surety’s worst nightmare. But in reality, there are financial advantages to using P&P bonds, so bonding usually is the first choice.